Ideal for freelancers as well as any manager or accountant: IRISmart Invoice will help you to manage your daily invoices in a superefficient and organised manner. Any manager who wants to quickly and consistently file their invoices into ordered folders and would like to monitor their expenses more closely will find IRISmart Invoice to be a major ally. It will be a valuable aid for financial or accounting managers in charge of managing expenses. They will gain a direct, summary view into all of their incoming invoices, which are then classified, commented on, categorized, and even pre-posted!
Supercharge expense management: use intelligent filing of your invoices, categorise them and optimise payment approval.
Invoice classification
Semi-automatic classification of your invoices: your stacks of invoices are sorted into predefined folders, either by supplier or date (local or Cloud storage)
Invoice encoding
On-the-fly OCR and a powerful recognition tool to recognise up to 8 key fields from your invoices (supplier, date, total amount excluding taxes, total amount including taxes, invoice number, VAT number, VAT amount, VAT* rate) for efficient encoding and monitoring
Manage your expenses
Categorise your expense for better analysis: assign an expense category per invoice Add, delete, or modify expense categories on the fly while viewing the invoice
Prepare your charts of accounts
Prepare for account posting tasks thanks to default integration with standardised accounting plans \(BE/FR/NL/CH/US/DE/IT/SP) so that you can preselect the main account to be posted per expense type Add, delete, or modify accounts on the fly while viewing the invoice
Lightning fast
Process your documents at speeds up to 30 pages per minute; with the ability to rename, file, index, compress, categorise, and pre-post a significant volume of invoices per day due to parallel batch processing
Export to the Cloud
Manage your invoices from A to Z thanks to perfect integration with Cloud & DMS platforms: MS SharePoint®, BOX, Dropbox, Evernote, Google Drive and OneDrive for document management
Create compressed and indexed PDFs
Archiving and optimised search at your fingertips thanks to automatic, on-the-fly conversion of all of your invoices into compressed and indexed PDFs while maintaining perfect legibility of the text
Compatible with most scanners
Software compatible with the majority of scanners available on the market: ideal for digitising your office and moving to electronic document management
System Requirements:
IRISmart Invoice is compatible with virtually any Twain-based Canon and I.R.I.S. scanner as well as with other brands of scanner.
IRISmart Invoice is compatible with MFPs thanks to the Scan from Folders functionality.
Note: when using a Twain-based scanner, at least Twain version 1.9 or higher is required.
Interface languages; English, Français, Nederlands, Deutsch, Espanol, Portugues, Italiano, Japanese, Magyar, Cestina *IRISmart Invoice can only process a single VAT rate per invoice and does not manage individual item lines, but only the invoice total.
IRISmart Invoice can only process a single VAT rate per invoice and does not manage individual item lines, but only the invoice total
